PDF Online Meeting Guide: Software And Strategy

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The service makes it easy to meet up with up to five people online at a time, and the site works well for presentations, product demonstrations, client conferences, and just plain old social networking. You can share the assigned URL with others, and after they link to it they simply need to set up their video and audio connections.

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This online conference tool is a great way to connect with clients or existing groups without them feeling overwhelmed by too many online features and services. You can also create a custom Meetings. A personal page is like inviting clients into your virtual office or demo room. You can also send direct links to your social network sites from within your Meetings.

You can schedule instant, un-scheduled meetings, or you can set up a date, time, and duration for future meetings. In addition, from within the service you can send a request to others to join a meeting you are hosting, and recipients just need to link to and set up their webcam and microphone to join it.

For the last couple of months I've participated in online meetings Read More — the software has evolved since, but the core features remain. Users of Google Hangouts can hold videoconferences with up to 10 people. A Hangouts host or another participant can also add participants by phone call, but this feature is limited to one phone participant at a time.

See additional instructions below setting up Hangouts meetings. Participants simply need to set up their webcam and microphone to participate. If you have team members who are new to Google, you should provide them this link for instructions on how to get started with Hangouts. If you have the appropriate Google plugin already installed on your computer, you can proceed by giving your Hangout a name, and adding invitees by individual names, one or more of your Circles, and by email addresses.

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Hangouts On Air works similarly to regular Google Hangouts, and can include up to 10 participants, but On Air events can also be publicly viewed by anyone who has a link to the event. While Google Hangouts may be a useful service for hanging out with your Circle contacts, a more formal and less obtrusive service like LiveMinutes may be better for formal online meetings. And whereas Google Hangouts puts participants at the center of its platform, LiveMinutes puts team collaboration tools at the center.

LiveMinutes is more like a virtual office than a social network. It has a clean user interface, and it is easy to set up a videoconference with a few simple clicks. Features Not Included:. Wiggio is another online videoconferencing application that provides an office-like platform, and several handy tools e. There are so many online resources that can Read More is a great collaboration service for clubs, schools and classrooms, and businesses and organizations. Its videoconferencing features allow for meetings of up to 10 participants at a time.

As you can see, Wiggio is one of the most feature-rich of the services outlined here. The site includes short tutorials about each of its features, which can be viewed within the meeting area. The online application may not be as easy to use as Meetings. The wide variety of features Wiggio offers means participants can plan and collaborate easier on projects, without having to use several other online tools.

The Best Online Meeting Software For Your Business: 2018 Edition

Most meetings — both online and off — revolve around getting things done. When meeting to plan events, work on projects, evaluate budgets and brainstorm ideas, we are collaborating as a team or a committee to accomplish agreed upon goals and tasks. When it comes to collaboration and team work, the Internet provides some awesome tools for working and collaborating more efficiently, while at the same time reducing the amount of paper, emails, and phone calls we need to use to get things done.

For me, these cloud storage services are mainly for syncing documents, notes, and bookmarked webpages between my computer and mobile devices. I rarely use the local Documents folder on my computer anymore. But I also use these storage services because they are a convenient way to share documents with people I work with. I share the content of my online folders with a few simple clicks. If the other team members I work with are Internet savvy, we can share folders and reduce the amount of emails for sharing and communicating documents and notes.

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With cloud-based services like Evernote, Dropbox, Google Drive, and Springpad, you can share links to notes, files or folders in your account via email, a social network, or any website. The best way to choose and use a cloud service for your team or group is to survey what cloud services they already use; that is, unless your company or organization already uses an enterprise platform like Dropbox, Evernote, or Google Drive. Each of these cloud services has its advantages and disadvantages, but I would say that Google and its cloud platform Google Drive has, at this point, the widest range of free tools and services — though the user interface of Google Drive, in my view, may not be as intuitive and attractive as Evernote and Springpad.

If each member of your team already has a Google account, Google Drive makes it easy to share Google calendar events and collaborate on documents. If your team members are using different cloud services, you might want to decide as a group to use a single service for group projects and meetings so that collaboration between members is more efficient.

Also be prepared to switch to a different service after you figure out what your team collaboration needs really are. If your main needs are file sharing between group members, then Dropbox should suffice.

2. Free and Low Cost Meeting Services

But if you want to collaborate on writing documents, Google Drive, Evernote, or Springpad may be better choices because each of these cloud services has a built-in document creation application which I discuss more in the following section. Google Drive, on the other hand, works just like Dropbox — but it also contains a suite of office applications for creating documents, spreadsheets, presentations, and more. Though I use both Dropbox and Google Drive, I primarily use Dropbox for all of my document and other media files, mainly because it integrates so well with other popular mobile applications on my iPhone and iPad.

As it gains more users, Google Drive will eventually expand and integrate with other mobile apps and devices. Dropbox does a magnificent job of serving as your cloud-based Documents folder. You can download and install the Mac, PC, and mobile app versions of Dropbox to your computer s and supporting mobile devices, and then all of the documents and media files you add to your Dropbox account get automatically synced between your computers and devices. You can also go online and access your Dropbox from within any web browser. So say you create a Word document on your computer and save it to a folder in your Dropbox account, with Dropbox you will be able to access and modify that document on your other supporting computers and mobile devices, and vice versa.

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For team projects, Dropbox is very useful for sharing files and folders. For instance, you can right- or Control-click any file or folder you have saved to your local or online Dropbox account and get a unique URL that can be shared publicly via email or anywhere online. The link will enable others to view and download the file online, whether they are Dropbox member or not.

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You can also privately share entire folders with other members of your team, who must also register a Dropbox account to access the folder. To share a folder in your Dropbox, right- or Control-click on the folder you want to share — either on your local machine or online Dropbox account — and select Share this Folder. From there you will be taken to the share window where you can input or import email addresses for the people you want to share the folder with. Notice also you can select to allow those designated contacts to in turn invite others to share the folder.

Users you share folders with will be able to view and edit files within that folder. Google Drive works the same way as Drobox. It starts you off with 5GB of free storage, in which you can save any type of files to your account. Like Dropbox, you can download and install the Google Drive application that syncs and mirrors all of your Google Doc documents in your online account. You can also access Google content on your mobile devices that support the Google Drive mobile app.

As I pointed out before, the advantage of Google Drive is that it has built-in applications for creating text documents, spreadsheets, presentations, online polls, and forms. These applications are not downloaded to your computer, but are accessed through your Google account. You never have to install or upgrade the software on the computer. We are honored to work with some of the most innovative and inspiring companies.

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7 Tips To More Productive Meetings | Project Management Hacks

Perfect for high-performing teams as well as top events. For company meetings Keep your team aligned and productive with energizing all-hands meetings Learn more. For team meetings Crowdsource and address the top questions, concerns or suggestions of your team. Learn more.

For conferences Empower your event participants by involving them in the conversation Learn more. Crowdsource the best questions from your audience Let your participants ask questions from any device and vote for the ones they like the most.

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Sorry, your browser does not support HTML5 video. Engage your audience with Live Polls Ask your audience their opinion and display the results in real-time. Run effective brainstorming sessions Capture the best ideas from your team members on anything from your company strategy to the agenda for your next offsite.

Simply follow a link and start your meeting without having to install any software. Read more about Livestorm. Visit Website Add to compare Compare Remove app. Visit Website Compare. Zoho ShowTime. Zoho ShowTime is an online web conferencing solution for your remote training and learning needs. Read more about Zoho ShowTime. Zoho Meeting.

Conduct web conferences with multiple people on any platform from your browser. Read more about Zoho Meeting. Award-winning all-in-one meeting management tool. Read more about Samepage. Read more about TeamViewer. Learn more Add to compare Compare Remove app. Learn more Compare. GoToMeeting is a web conferencing tool that allows users to host an online meeting with high-definition video conferencing from their Mac, PC, iPad, iPhone or Android device, with up to participants. Read more about GoToMeeting. Read more about Prezi.